Independent Private Schools

How Does Managed Print Management Work For Independent Private Schools?

For most educational institutions, print is a costly monthly burden that can quickly add up. However with our managed service for schools you will have access to secure and easy printing from any device while protecting sensitive student information – all for a fixed fee.

Print management gives the school’s administrators tools to find inefficiencies in their printer networks. With so much hustle and bustle, important processes and systems often get overlooked or pushed aside.

By implementing a managed print solution service, schools can save time and money by eliminating future headaches. The educators’ attention can then be focused on what matters most – keeping students safe and helping them to learn at school.

A robust managed print service for educational establishments will go beyond print management and include value added features that enables students and teachers to print responsibly, safely and efficiently each and every school day.

Educational institutions that partner with one of our managed print services will be able to implement a custom all-inclusive managed print service, which will save time and money without sacrificing productivity and most importantly, will provide a reliable and accessible secure print environment for all students and faculty.

What Should a Managed Print Service for Schools Look Like?

The foremost priority of every school is to facilitate learning, so they need to be equipped with the tools and technology to enable students. When teachers’ valuable time is spent attending to print problems, the quality of education decreases with students being left at a disadvantage.

A comprehensive print management system can quickly provide any school environment secure print workflows that grant greater accessibility and enhanced data security for the students and teachers.

So, the question is, what key elements and features make up a robust print management service?

The service should include

Easy To Use Dashboard

An intuitive web-based dashboard makes it easy for administrators to keep up with equipment repair and maintenance schedules even across the bigger educational establishments. 

Point Policy Management and Rules Based Printing

These tools shape the print environment based on the school’s user behaviour. For example, a school can implement an eco-friendly print policy that encourages users to take responsibility for their printing habits by discouraging users from printing emails or web pages in Colour.

Find Me Printing

This feature provides the ability to deliver one logically named print que to staff and students, increasing confidence that the print job is being securely printed.

Badge Release and Follow Me Print

Teachers, students, and staff can utilise their access control cards or fobs to securely release print jobs at their own convenience, from any printer within the school with the correct permissions.

Touchless Print

In this post pandemic world, schools should limit the number of physical touch points in their environment. Touchless release allows staff members to walk up to a printer and use their phone to scan a QR code quickly and conveniently to immediately see the print jobs that they have readily available within the print system.

Print Deploy

IT managers can implement the right printer drivers in the right queues at the right time, minimizing printer deployment time.

Mobility Print

Securely and easily print remotely or print outside the school network by sending print jobs over the internet

Benefits of a comprehensive Managed Print Service for Schools and Education?

Educational institutions that employ a custom-made managed print service can expect to see immediate advantages. The benefits of a comprehensive print service include,

  • Data Security Compliance
  • Drastically reduced costs and waste
  • Greater Accessibility
  • Serverless printing Infrastructure

Do you Need an Extensive Xerox DWS Print Management Service for your School?

When choosing the right print management service, you should employ an all-inclusive solution that reduces costs, improves accessibility, maximises productivity, and ensures data security and regulatory compliance.

A truly extensive print management service will also address safety concerns associated with COVID – 19 protocols through advanced added features (such as touchless release) to provide peace of mind for everybody within the school environment during these uncertain times.

Schools that partner with our award-winning managed print service will implement a custom print management system and are investing not only in the productivity of their students and faculty but their safety as well. This all – encompassing, systematic approach to print management will ensure the successful implementation.

If you would like to discuss further, please contact us on 01444 462980 

Xerox® Adaptive Colour

How are you going to stand out now the race for business is on, as Lockdown draws to a close?

Well, you can shine and glow with more than a million colours at your disposal and really broadcast your message.

In this day and age where email marketing campaigns are losing their impact, more than ever it is important to advertise your business and stand out against the crowd to get your message across. The printed word with images is taking centre stage again and with targeted bespoke marketing you can really get your key unique selling points to the audience you wish to engage with and obtain powerful results.

How can you do this?

The Ground-breaking Xerox® Adaptive CMYK+ Kit adds shiny metallics, bold whites, and glowing fluorescent colours extending your palette to more than a million colours using 11 new toners.

That means more opportunity to bring ideas to life. And more ways to get printed pieces noticed and setting you apart from the competition in your business sector.

The invitation that shines and glows and brings a unique quality to the message.

A metallic texture that looks real to touch on a poster or a direct mail campaign, which will set you apart from everybody else.

Fluorescent colours that really does catch the eye.

Gold and silver metallic highlights that brings quality to the message and uplifts the image of your business.

This exciting new form of print is easier to produce than you think, and the costs are reachable, compared to the results and returns you will achieve by gaining increased business and new opportunities in your marketplace and provides a very wise investment.

The exciting colour range will uplift all your marketing material and uplift the message and image you have in your marketplace, giving your clients the confidence that your business is innovative and forward thinking.

With the future looking bright and the Covid pandemic lockdown ending now is the time to make the investment to reach out to the marketplace and embrace the new opportunities that are out there

If you want to be ahead of the game and be different, take the time to talk to us and we can show you how this powerful marketing tool can make you stand out from the crowd.

African woman working on new building plans while sitting at her desk. Female interior designer working at home office.

Working from Home is this the new working environment

Many companies now are changing their thought process on people working mostly from home as opposed to travelling into the office every day. With today’s new technology employing all the wonderful new computer tools, the cloud and advanced telecom facilities life would appear to be sorted, or is it?

One area that Xerox -DWS are very aware of is the cost of printing documents especially when buying a small home office multi-functional printer from the internet and buying consumables to run it. Initially this looks like the ideal solution as it’s a low-cost investment in the printer and then you buy the consumables when you need them at a competitive rate.  However, let’s look at this situation more closely:

All printer manufacturers make a fortune by selling the home office print devices cheaply and then selling the consumables on an ongoing basis. This is why print cartridges are so expensive and not only that, they change the printer models regularly so you have to keep buying different print cartridges even though the model you may replace from time to time looks so similar.  Worst still, if something goes wrong, trying to get any warranty work can be difficult especially if you have purchased cheap compatible print cartridges to keep the running costs down. This cancels the warranty and it is cheaper to buy a new one that get the current one repaired.

This may not even be the worst news because, if you are a company who have a number of home workers, trying to control the cost of print is virtually impossible and there are no tools to manage the position from afar so making this part of the IT budget is a nightmare. Another issue is, by using these small individual printers, companies do not have all the business scanning tools to scan documents into the company’s bespoke applications, making the whole process of managing information from the satellite home offices a nightmare.

Don’t despair though because the Xerox-DWS unique new all-inclusive solution for home workers, DocuCentre, is easy to use and offers a fully managed print solution, meaning you don’t need to worry about buying expensive consumables to run the machine or worry about trying to get the printer fixed if you have an issue.  It’s all done for you including onsite fixed maintenance.

IT managers will be happy as they have all the tools to control and manage the printers from afar and the users have a Xerox-DWS DocuCentre that prints high quality documents at speed, cost effectively with all the scan tools to integrate with the main offices business applications.  Added benefits include additional apps on the print device to enhance the home workers experience of producing and managing documents.

The really great news with this system is there is no initial purchase to be made, no long-term contract instead there is a monthly investment and cover for a 36-month period. If your requirements change there is flexibility to upgrade and at the end of the term, you can upgrade to the latest technology, backed by Xerox, the world’s finest Document management company.

To see how the DocuCentre could save your business time, money and hassle with staff working and printing documents from home, speak to us on 01444 462 980

Click on the link below for more info.

DWS_Home_Printing_AW_digital

Translating documents through your printer

Translating documents through your printer

Getting a document translated into other languages can be time-consuming and manual depending on the resources you have available. Even when using an online translator, it can take time to ensure that the final documents are accurate.

Having a way to translate documents easily and quickly is a game-changer for those that often need information in different languages for different audiences, whether it be internal communications with other global offices or creating content for your global audience.

The Xerox® Translate and Print App utilises state-of-the-art technology to provide instant, machine translations via your Xerox multifunction printer (MFP).

This means you can scan a document, choose one of 44 languages and then get an instant, accurate translation of the document in your chosen language. Further still, powerful OCR capabilities can automatically convert non-editable documents into an editable format for additional translation edits, if needed.

Here’s how it works:

Step One: Log into your Xerox MFP and select the Translate and Print App

Step Two: Select the source and target language (i.e. source: English – Target: Spanish)

Step Three: Scan in the source document

Step Four: Receive the translation draft as either a printout and/or via email

processing-paper

Is processing paper wasting your time

Did you know that one of the biggest time wasters in town is the paper management problem? If you have a lot of paper post coming or important documents to scan and save and if your staff are spending too much time scanning and filing digital copies of paperwork, these days there are new ways of handling it. With digital document workflow solutions and smart archiving you can do away with tedious man-hours feeding paper into scanners and filing with typos so that occasionally a valuable document ‘disappears’ into the system!

Modern document scanning and retrieval systems can make your company that much more competitive. Digital capture and archiving is accurate, GDPR compliant, swift and safe for storage and retrieval of documents, into digital format and can be auto-read so that they can be sent on to the right place or viewed without delay. And the powerful recognition software means that you can quickly find the information you need in historical documentation and information never gets `lost in the ether`.