With the present situation meaning more people are working from home than ever before, the need for offices to go paperless has become an urgent issue. Doing this efficiently can, not just allow people to work from home more easily and protect the environment by reducing wastage, but also help people access the documentation they need quickly, easily and in a way that protects all the important data from prying eyes or identity thieves. Our DocuWare system not only makes homeworking much more efficient and productive, it has the following benefits too:
Working together while you’re apart is always a conundrum for businesses with people working from home and now that everyone is working from home, it’s a problem that simply has to be overcome. With DocuWare, it’s very easy for the whole team, no matter where they are, to have access to the same documents without the need to email files which isn’t very secure and often ends up with different version of documents flying around and everyone getting in a pickle. Documents are just there for everyone to use when you go paperless with DocuWare.
Because DocuWare is cloud based, you don’t just save space in your office by not needing to have lots of filing cabinets to store your paper documents, you also don’t take up space on your servers by storing them on your own computer network. This means they’re quicker to access and you don’t risk slowing down your network with people downloading documents from it. By switching to a cloud based system like DocuWare now when everyone is forced to work from home, you get to keep these benefits when the lockdown is over so you can save money on storage space for paper documents and servers as everything is getting back to normal.
Being cloud based means there is no work you need to do to maintain or repair any issues with DocuWare. There are all kinds of redundancies worked into the system so it always runs smoothly and you don’t have to worry about updates etc. It also helps things to run smoothly by incorporating features like an app that allows members of your team to scan documents very quickly with their phones and add them to the system. Additionally, DocuWare has electronic signature capacities which are very handy for contracts, quotes, etc. when it isn’t possible for contacts to be there in person and the postal service is too slow and unreliable. Having all these features doesn’t just make things possible that would otherwise be difficult in the current situation, it improves efficiency, data security and productivity all round.
The ability to put everything together at a time when everyone is being kept apart is what makes DocuWare so useful at the moment but it can also help businesses to run more smoothly, save space, time and money and be more secure in their processes when things are back to normal. Implementing this type of cloud based systems during lockdown could be one of those things that helps you to drive forward into the future with your business when it’s all over. To talk to us about how DocuWare could help your business, call 01444 462980 or email firstname.lastname@example.org.