For most educational institutions, print is a costly monthly burden that can quickly add up. However with our managed service for schools you will have access to secure and easy printing from any device while protecting sensitive student information – all for a fixed fee.
Print management gives the school’s administrators tools to find inefficiencies in their printer networks. With so much hustle and bustle, important processes and systems often get overlooked or pushed aside.
By implementing a managed print solution service, schools can save time and money by eliminating future headaches. The educators’ attention can then be focused on what matters most – keeping students safe and helping them to learn at school.
A robust managed print service for educational establishments will go beyond print management and include value added features that enables students and teachers to print responsibly, safely and efficiently each and every school day.
Educational institutions that partner with one of our managed print services will be able to implement a custom all-inclusive managed print service, which will save time and money without sacrificing productivity and most importantly, will provide a reliable and accessible secure print environment for all students and faculty.
What Should a Managed Print Service for Schools Look Like?
The foremost priority of every school is to facilitate learning, so they need to be equipped with the tools and technology to enable students. When teachers’ valuable time is spent attending to print problems, the quality of education decreases with students being left at a disadvantage.
A comprehensive print management system can quickly provide any school environment secure print workflows that grant greater accessibility and enhanced data security for the students and teachers.
So, the question is, what key elements and features make up a robust print management service?
The service should include
Easy To Use Dashboard
An intuitive web-based dashboard makes it easy for administrators to keep up with equipment repair and maintenance schedules even across the bigger educational establishments.
Point Policy Management and Rules Based Printing
These tools shape the print environment based on the school’s user behaviour. For example, a school can implement an eco-friendly print policy that encourages users to take responsibility for their printing habits by discouraging users from printing emails or web pages in Colour.
Find Me Printing
This feature provides the ability to deliver one logically named print que to staff and students, increasing confidence that the print job is being securely printed.
Badge Release and Follow Me Print
Teachers, students, and staff can utilise their access control cards or fobs to securely release print jobs at their own convenience, from any printer within the school with the correct permissions.
In this post pandemic world, schools should limit the number of physical touch points in their environment. Touchless release allows staff members to walk up to a printer and use their phone to scan a QR code quickly and conveniently to immediately see the print jobs that they have readily available within the print system.
IT managers can implement the right printer drivers in the right queues at the right time, minimizing printer deployment time.
Securely and easily print remotely or print outside the school network by sending print jobs over the internet
Benefits of a comprehensive Managed Print Service for Schools and Education?
Educational institutions that employ a custom-made managed print service can expect to see immediate advantages. The benefits of a comprehensive print service include,
- Data Security Compliance
- Drastically reduced costs and waste
- Greater Accessibility
- Serverless printing Infrastructure
Do you Need an Extensive Xerox DWS Print Management Service for your School?
When choosing the right print management service, you should employ an all-inclusive solution that reduces costs, improves accessibility, maximises productivity, and ensures data security and regulatory compliance.
A truly extensive print management service will also address safety concerns associated with COVID – 19 protocols through advanced added features (such as touchless release) to provide peace of mind for everybody within the school environment during these uncertain times.
Schools that partner with our award-winning managed print service will implement a custom print management system and are investing not only in the productivity of their students and faculty but their safety as well. This all – encompassing, systematic approach to print management will ensure the successful implementation.
If you would like to discuss further, please contact us on 01444 462980